This webpage has been designed to guide PA IU’s and School Districts through the process to begin monthly sanction screening with OIG Compliance NOW (OIGCN). Our services are being offered to all Intermediate Units and School Districts in Pennsylvania.
The OIGCN program is compliant with the requirements outlined in the August 2011 PA Medical Assistance Bulletin (click here to see a PDF copy of the Bulletin) requiring monthly screening and validation of employees and vendors to ensure that excluded parties are not receiving federal/state medical assistance money.
Many of you have already heard about the program through other IUs or School Districts. We are happy to set up a complimentary face-to-face meeting or teleconference with your team to introduce ourselves and explain the program details. We can also provide names of other IU/SD contacts who are using our program, to speak with you about its success. Please contact Tia Palka at tia@oigcompliancenow.com or (607) 240-2400.
OIGCN has developed a contract template for use across the IU/SD system. The contract and program first need approval by your School Board. Please contact Tia Palka at tia@oigcompliancenow.com or (607) 240-2400 for a copy of the contract template and other information you need to execute the approval process.
After contract approval, the first step is to set up your online account. Click on the orange REGISTER button on the HOME page and complete the required fields. Please contact Joanne Conant at jconant@oigcompliancenow.com or (607) 240-2400 to obtain the Registration Code. You will need your IU/SD taxpayer identification number (TIN) to register.
Once inside your client portal, you can add users in the USER MANAGEMENT section. Please specify who will be the “Report Requestor”, which is the person whose name will be on the screening reports. You may add multiple users with different access levels according to your team’s needs.
This step involves informing relevant employees about the screening program and establishing internal policies/procedures for conducting the screening. We have sample templates that you can use for employee notification and policy development. Please contact Cathy Wolfanger.
PA DPW requires you to screen vendors that receive MA-related money. The OIGCN program has two options regarding vendor participation. If you register a minimum number of vendors, there will be NO COST to your district/IU for the OIGCN program. With this option, you will need to send a letter to your vendors informing them of the screening requirement (contact us for a letter template). Your other option is to pay an annual fee for the program. If your vendors will participate, but you are unable to reach the minimum number of vendors, you will be able to do a combination of vendor payments and district/IU payments to meet the annual fee. Please contact us for more details.
Upload lists of your employees and vendors using your client portal You will need to upload a list of your employees and a list of your vendors to OIGCN once per month so that we can screen for exclusions. Please see the link above for formatting details for your files. You can utilize your internal HRIS to download names of employees for screening, and your A/P system to download a list of vendors that you have used in the last 18 months to support your medical assistance funded programs. To upload your files, login to your client portal and utilize the UPLOAD link for each file type. Use “choose file” to browse for each CSV file and then click UPLOAD. You will get onscreen notification that your file has been uploaded successfully. After uploading, you will receive email notification if there are any errors in your file, and you will have the opportunity to fix these errors and re-upload. If you have any difficulties with formatting, please contact Cathy.
During the investigation process, we will need to obtain additional information from you to either confirm or rule out name association hits. Please assign a point person who can work with OIGCN during this process.
In the case of potential exclusions, you will need to have a team in place to conduct an internal investigation to determine reporting and restitution requirements, as well as the need for any HR actions with the excluded employee or business actions with the excluded vendor. OIGCN will personally contact you by phone about any exclusions, and we will provide any written documentation to you that is publicly available regarding the exclusion. We are happy to assist you in whatever way possible during the investigation process.
Completed screening summary reports will be available in your online portal within 48 hours of when you submit your files for screening. Click on the DOWNLOAD REPORTS link inside the client portal. Reports will be stored online for 18 months and will be available upon request for 5 years. For audit purposes, you can show the auditor a copy of the file that you have uploaded for screening, along with the monthly summary report that shows the number of records screened and the screening results.
OIG Compliance NOW, LLC
49 Court Street
Binghamton, NY 13901
Phone: (607) 240-2400
Fax: (607) 722-1877
E-mail: info@oigcompliancenow.com
OIG COMPLIANCE NOW, LLC is a Limited Liability Corporation and is not affiliated with the United States Federal Government in any way. OIG COMPLIANCE NOW, LLC is not a government agency, nor is it approved, endorsed or authorized by the Department of Health and Human Services, the Office of Inspector General or with any agency of the federal or any state government to conduct its business.